Administrative Assistant

To provide confidential secretarial services to the Divisional Director Emergency Disaster Services and all Emergency Disaster Services employee personnel within the Salvation Army Atlantic Division

• Assist in organizing Emergency Disaster Services events
• Create form letters, charts, tables, certificates, brochures, briefs, power point presentations etc. as may be required
• Secure information required for various Boards and meetings and keep relevant folders up to date.
• Prepare and distribute agendas and minutes as assigned.
• Compile information for reports
• Ensure all deadlines for various reports, requests, and projects, as outlined by EDS, are met; if necessary, send out reminders
• Type various forms
• Maintain and update the Calendar of Events for the Divisional EDS
• When necessary, arrange meetings
• Responsible for accommodation arrangements for EDS Divisional Team
• Complete Business World transactions for Divisional EDS Team
• Maintain EDS Social Media accounts
• Help employees and volunteers with administrative duties during disasters
• Perform other duties as assigned

• Have post-secondary education in the office and clerical fields
• Have prior clerical/office administration experience; experience in an executive office setting an asset.
• Possess good computer skills and be proficient in Microsoft products including Word, Excel, Publisher, and Power Point
• Understand different social media platforms and how to maintain social media accounts

• Be able to uphold the mission, vision, and values of The Salvation Army
• Possess excellent organizational and interpersonal skills.
• Possess excellent oral and written communication skills.
• Be able to maintain a high standard of confidentiality and willingness to sign Confidentiality Statement
• Possess strong sense of integrity with professional ethics and a balanced sense of fairness and flexibility.
• Have ability to work independently.
• Be able and willing to take directions.
• When needed, be able to clearly and accurately communicate factual information/data.
• Obtain a Criminal Police/Vulnerable Sector Check and clearance through The Salvation Army Internal Abuse Registry and be willing to sign the Salvation Army Code of Conduct Receipt & Acknowledgement Form