Administrative Assistant
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Description
The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.
Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.
Core Values The Salvation Army Canada and Bermuda has four core values:
Hope: We give hope through the power of the gospel of Jesus Christ.
Service: We reach out to support others without discrimination.
Dignity: We respect and value each other, recognizing everyone’s worth.
Stewardship: We responsibly manage the resources entrusted to us.
This is a part-time position at 10 hours per week.
KEY RESPONSIBILITIES:
Administration
- Performs general office duties such as:
- answers and screens telephone calls
- directs and answers inquiries
- files documents electronically and manually
- photocopies and distributes materials as requested
- opens and distributes incoming mail, and processes outgoing mail
- Drafts and prepares power point presentations, weekly bulletins, monthly calendars, brochures and posters as needed by Family Services, Church & fundraising campaigns – subject to supervisory approval
- Builds and maintains databases (e.g., employee/volunteer information, contact lists, inventory, hours worked); maintains input into Salvation Army Management Information System – S.A.M.I.S
- Responsible for Element entries in TEM
- Handles and reconciles petty cash
- Handles and reconciles gift card log and report
- Completes bank deposits, as needed
- Handles a variety of financial and administrative transactions inclusive of payment and filing of invoices, assisting with the receiving and receipting of donations
- Prepares and maintains a property maintenance schedule and reports property issues
- Handles requests for equipment servicing.
- Performs other duties as assigned
Human Relations
- Handles and ensures protection of extremely confidential and sensitive employee, client and / or program files
- Assists with the preparations of the annual Employee Evaluations
- Prepares, records, submits and maintains staff timesheets
- Uses HRIS as per HR procedures
Family Services
- Responsible for receipting donations during Christmas Season
- Assists with the Food Bank during peak food drives
- Provides support for Christmas assistance
- Assists with community events
Other work-related duties as assigned.
QUALIFICATIONS AND EDUCATION REQUIREMENTS:
Education, Qualifications and Certifications:
- Completion of high school diploma.
- A certified learning facility completion in the field of office administration will be considered as a strong asset.
Experience and Skilled Knowledge Requirements
- The incumbent will have a minimum of 2 years of prior related experience, including office administration, accounting, and finance operations.
- An equivalent combination of education and experience may be considered.
PREFERRED SKILLS/CAPABILITIES:
- Respect and understanding of The Salvation Army – its mission, culture, and values.
- Demonstrates an ability to work independently and collaboratively with others.
- Excellent computer skills in Microsoft Office (Word and Excel and Outlook) are essential.
- Must be well-organized, adaptable, and professional.
- Attention to detail, problem solving and analytical skills.
- Must have a strong sense of integrity and confidentiality.
- Excellent written and oral communication skills.
- Excellent interpersonal, organizational, and coordination skills.