Admin Assistant

Responsible to:

• Community Ministries Director/Officer or Divisional Headquarters in his/her absence.

Working Conditions:

• This is a Part Time Temporary position until January 15 2025. At that time the position will be reviewed for cancellation or continuation
• This position requires availability for working days, evenings, weekends and as required.

• Inputting the employees' hours into UltiPro in our payroll system
• Keep an up-to-date record of employees sick and vacation time; calculating vacation entitlement and scheduling.
• Weekly and Month end Sales need to be inputted and the deposit slip, till slip, and debit slip, ensure all numbers match up and then scan documents and download as PDFs and attach and send off with the weekly sales report.
• Coding and approving of Invoices for products as well as self-contractors and email to supervisor
• Input Volunteer Hours inputted into the Better Impact System

• Proficient in computer use using Microsoft Office (Word, Excel, Publisher) and internet.
• Proven ability file documents electronically; photocopy or scan materials and distribute as requested; emails as requested.
• Proven ability to proficiently perform accounting duties including but not limited to payroll and benefits; accounts payable/receivable; issue official receipts for income tax purposes; handle and reconcile petty cash and other banking duties as required.
• Must agree to abide by and promote the principles, philosophies, ideals and mission of the Salvation Army.

Successful candidates, prior to hiring, may be required to provide:

• Background check consent.
• A clear vulnerable sector screening.
• A clean drivers abstract.
• Completion of our online Armatus Abuse Training and required Health and Safety training.

The Salvation Army will accommodate candidates as required under applicable human rights legislation.   If you require a disability-related accommodation during this process, please inform us of your requirements. 

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application.