Senior Accountant

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Published
September 22, 2022
Location
Vancouver, BC
Job Type
Competition #
22-063
Ministry Unit/Dept:
Vancouver Harbour Light
Salary Range:
Job Band 5 - $24.12 to $30.15 per hour
Address:
119 East Cordova Street
Posting Expires:
Until Filled
Applications Accepted By:
Attn: Marianne Hicks, Email: hr@harbourlightbc.com Please mention 'Competition #22-063' in the subject line of your email

Description

The Senior Accountant maintains the integrity of the general ledger, financial reports and records; prepares and analyzes budgets; and performs general bookkeeping. The Senior Accountant will oversee accounts payable, receivable and payroll. They are responsible for ensuring the ministry unit’s compliance with CRA regulations, TSA policy, and TSA Accreditation requirements

HOURS:

  • The normal work week is Monday to Friday, 8:30 a.m. to 4:30 p.m. This includes 7.5 paid hours and 0.5 hours unpaid lunch break each day.
  • This position may work a hybrid work arrangement (minimum 3 days per week in-office) upon agreement with the Director of Administration, in accordance with TSA flex work policies.

KEY RESPONSIBILITIES:

General Accounting Responsibilities

  • Primary contact for communication between ministry unit and WRAC/DHQ/THQ finance teams
  • Ensures ministry unit compliance with CRA regulations, TSA policy, and Accreditation standards
  • Responsible for the accurate recording and receiving of all income; reports to WRAC on received revenue; prepares/submits backup documents with accounting coding
  • Ensures the maintenance and accuracy of general ledger
  • Prepares, reviews and approves complex journal entries into the financial system of the MU; requests adjustments to journal entries to correct accounting errors
  • Prepares and/or approves various account reconciliations, including the bank and sub-ledger reconciliations, monthly reconciliation of CSC monthly account receivables
  • Prepares month-end reports including; internal costing to depts., inventory revenue control costing out gift-in-kind donations, pension allocations, pension & benefits calculations
  • Works with the Director of Administration, Director of Environmental Services, and program staff to complete and monitor the revolving stock inventory
  • Ensures suspense accounts are cleared regularly
  • Ensures sufficient cash balances
  • Maintains chart of accounts
  • Leads local preparations for annual audits, internal and external, and liaises with WRAC and audit teams on behalf of the Ministry Unit
  • Maintains local accounting system, test upgrades and evaluates system enhancement

Local Cash Management

  • Prepares and completes bank deposits according to TSA policy and Accreditation standards
  • Primary ministry unit liaison with bank
  • Reconciles Petty Cash monthly
  • Distributes cash funds weekly to CRF and VWEP programs; reconciles distribution at the month end, returns leftover funds to the bank; reports to WRAC on distribution of funds
  • Administers distribution of gift cards according to CRA and TSA requirements, and maintains security of gift cards in safe

Budgeting & Financial Analysis

  • Researches and/or prepares various analytical and financial reports
  • Builds strong understanding of HL budgeting process, financial statements, and other internal/external budget and analysis tools
  • Reviews financial statements and financial results on a monthly basis; prepares variance analysis of financial statements monthly
  • Provide monthly consolidated report and department reports to the Executive Director and Executive team
  • Supplies financial analysis results/month-end reports to department managers responsible, at least quarterly, increasing to monthly reports over time
  • Leads the HL budgeting process for the next fiscal year; works with the management team and executive to prepare annual budgets for each department as well as a consolidated budget
  • Prepares and reviews budgets for presentation to the Executive committee of the MU; takes responsibility for timely and complete budget submission; responds to inquiries from WRAC and/or DHQ regarding proposed budget
  • Monitors actual against proposed budget on an on-going basis; reports unusual variances to Executive Committee; and takes corrective action

Funder Relationships

  • Prepares and submits monthly statements, reports, and/or invoicing according to contract requirements for MSDPR, CSC, and VCH contracts for treatment, CRF, and detox programs
  • Reports on semi-annual results to VCH and BCH according to contract requirements
  • Prepares BCH and VCH budgets for the next fiscal year, in collaboration with program managers, Executive team, and WRAC
  • Responsible for financial aspects of temporary winter shelter contracts, including budgeting, financial monitoring, and reporting, in conjunction with WRAC
  • Responsible for financial administration of BC Housing, Vancouver Coastal Health and CSC contracts including annual report
  • Participates in CSC funding applications, working with the CRF program manager and Executive team

Payroll & Benefits Administration

  • Ensures accuracy of payroll, in conjunction with the Finance and Administrative Assistant, the Employee Relations Advisor, and THQ Payroll.
  • Liaison with the Employee Relations Advisor and THQ Payroll in regards to employee records
  • Ensure that all payments of Employee Health Tax, CPP, Income Tax, EI, Health Premiums, Union Dues, and other payroll deductions are paid promptly and accurately

General Administrative Functions

  • Supervises the Finance and Administrative Assistant, providing oversight, direction, training, and coaching
  • Delegates accounts payable, payroll administration, and other duties to the Finance and Administrative Assistant to support the efficient functioning of the ministry unit’s financial processes
  • Member of the Harbour Light Management Team
  • Responds to complex inquiries, both internal and external
  • Ensures ongoing compliance with Accreditation requirements, prepares financial documents for Accreditation review, and acts upon any finance-related items in Accreditation Action Plan
  • Performs other duties as assigned.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

Education/Certifications:

  • The successful job applicant will have completed an Undergraduate University degree (eg: B.A., B.Sc.)
  • CPA designation (or working towards) is an asset

Experience:

  • At least two years of prior related experience, including accounting office, accounting software, and junior accounting role experience

Required Skills/Knowledge:

  • Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
  • Intermediate to advanced computer skills, particularly Outlook, Word, and Excel
  • Strong attention to detail
  • Exceptional interpersonal and communication skills
  • Proven organizational, time management, and prioritization skills

Successful candidates, prior to hiring, may be required to provide:

  • Criminal Record Check consent
  • A clear vulnerable sector screening
  • Current Driver's license in British Columbia
  • Completion of our online Armatus Abuse Training and required Health and Safety training

 

The Salvation Army will accommodate candidates as required under applicable human rights legislation. If you require a disability-related accommodation during this process, please inform us of your requirements. 

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application.

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