Grant Administrator

June 9, 2021
Job Type
Competition #
Ministry Unit/Dept:
Social Mission Department
Salary Range:
$40,418.14 - $60,627.22
2 Overlea Blvd
Posting Expires:
July 9, 2021
Applications Accepted By:


The Grant Administrator is a member of the THQ Mission Department and is responsible for the Agriculture and Agri-Food Canada funding oversight and reporting. He/she reports to the Territorial Social Mission Secretary.

With guidance from the Territorial Social Mission Secretary, the grant administrator will manage the online reporting system, prepare reports for the funder, assist MUs with inquiries, review data for accuracy, and follow up with Divisions and MUs on incomplete data. Carefully analyze grant application requirements to ensure that proposals are drafted in full compliance with funder requirements.


Coordination and Support:

  • Work together with other committee members/staff involved in the project to identify processes, guidelines and steps to acquire needed data
  • Communicate with working group on reporting and data updates, including attending working group meetings as held

Reporting System:

  • Design and create an online tool suitable for regular reporting from units across the territory according to the specific reporting needs identified by the working group
  • Manage technical side of the online tool, making regular updates, addressing issues that arise
  • Assist with regular communication to users such as reporting deadline reminders, missing data inquiries
  • Provide practical assistance to users, ensuring they are aware of reporting requirements and updating as needed
  • Create ‘help’ tools to assist users to use the tool and participate in training sessions, as necessary

Funding Allocation Management:

  • Ensure Ministry Units who received funding have correct funding amounts and have their purpose and funding conditions identified in an online reporting form, as well as in the monthly reporting template to the Funder
  • Ensure information submitted to the funder matches THQ Finance reports
  • Follow up on funding discrepancies to correct funding amounts in monthly reporting
  • Ensure compliance to the funding contract


  • Complete monthly reports for the Funder, including data clean up and verification, analyzing data, following up on missing information, summarizing data and developing any additional written information to present with the monthly report (snapshot information, future funding needs, etc.).
  • Analyze data to determine when units have utilized their resources completely and notify the units to complete the final survey
  • Maintain and update final survey, as necessary
  • Complete summary reports for each Division outlining the outputs, spending, funds remaining, and other information for each unit as required and/or requested
  • Complete other data requests as required



  • Bachelor’s Degree or Diploma from an accredited college or university in a research and/or data management related field

Experience and Skilled Knowledge Requirements:

  • Excellent working knowledge and experience in various software and reporting tools such as Microsoft Office, FormBuilder, Microsoft Forms, SharePoint, SQL and/or other data tools
  • Demonstrated competency in web programming including HTML, CSS
  • Minimum two years experience in research gathering and reporting, online survey management


  • Ability to work as a member of a team
  • Ability to create high-quality reports
  • Ability to maintain confidentiality
  • Ability to manage multiple tasks, and multiple projects simultaneously
  • Ability to remain on task, on schedule ensuring delivery dates and critical paths are met
  • Detail-oriented, organized, confident and self-directed
  • Strong communication skills, oral and written
  • Strong customer service skills and experience
  • Strong word processing and computer skills
  • Knowledge of French an asset
  • Understanding of The Salvation Army and its culture, and able to work in a consultative, diplomatic manner

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