Family Service Operations Administrator

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The Salvation Army B.C. Chilliwack
Published
juillet 31, 2020
Location
Chilliwack, Canada
Job Type
Category
Interested applicants must respond in writing to
Closing date
August 5, 2020
Street Address
45746 Yale Road

Description

HOURS:

  • This position is full time (up to 40 hours per week).

CLOSING DATE:   

  • August 5, 2020

Interested applicants are encouraged to submit a cover letter and resume via email indicating “FAMILY SERVICES OPERATIONS ADMINISTRATOR” in the subject line.

Responsibilities

  • The Family Service Operations Administrator provides oversight of Family Service functions and services provided under the mandate of The Salvation Army Chilliwack Care & Share Centre.
  • This is a position based on 40 hours per week with the flexible hours to provide supervision to all Family Service Programs, including weekend service delivery.
  • Work environment is typically in the office, performing visual checks and dealing with and defusing verbal or physical confrontations. 
  • Directly supervises 2 – 10 full-time, part-time, casual employees and/or volunteers.
  • Assist the Volunteer Coordinator in training and supervision of volunteers.
  • Assist Food Bank & EDS Coordinator in mutual areas of operations.
  • Coordinate the day-to-day operations of the Family Service departments, including but not limited to, Soup Kitchen, Voucher room and front/Intake offices, through the guidelines, policies and procedures.
  • To be aware of resources available to clients through The Salvation Army or other community agencies.
  • Participation in policy/strategic development and accreditation preparation.
  • Direct supervision of the Christmas Program, including but not limited to, Adopt-a-Family, Christmas Central and Hamper Distribution.
  • Attend meetings pertaining to operations concerning Family Services as required by management.
  • While representing The Salvation Army, informal uniform is to be worn when making presentations or receiving goods/funds.
  • Computer knowledge of data base programs, drafting, typing, proofreading routine documentation such as forms, letters, memos & emails and other assignments.
  • Assists in preparing annual budgets or revenue projections for the department; monitors department expenditures; may laisse with auditors or funding officials.   They have input to new policies and procedures pertaining to their department.
  • May assist in annual fundraising efforts (Christmas in July, service clubs participation, Kettle campaign)
  • Preparing reports and presenting them at SA Chilliwack Operations monthly meetings
  • Consult with the Management or designate on issues as they arise.
  • Performs other duties as assigned.

Qualifications

Education/Certifications:

Education, Training and Experience including lifeskills:

  • One year previous experience in supervision and budgeting
  • Must have Police Security Clearance Certificate.
  • Awareness and compliance with CHWK Policies & Procedures.
  • Must have more than one year but less than three years of prior related experience in a wide range of social service programs, supervising people and resources, and communicating orally and in writing with government officials and/or funders
  • Must have a valid driver’s license.
  • Must have completed up to two years of community college.
  • Must be a self-motivated multi-tasker who is able to work independently and as part of a team.
  • Supervision skills with a strong emphasis on team building.
  • Ability to relate to and engage marginalized people with a positive outcome perspective while remaining non-judgmental.
  • Willingness to work with individuals of differing backgrounds and cultures than your own.
  • Must be agreeable to a flexible work schedule and be willing to work long hours including Saturday and in emergency situations.
  • Must have more than basic computer knowledge and word processing skills.
  • Must be people oriented and possess strong leadership, organizational, judgment skills and public relations skills.

Work Environment:

The incumbent’s work environment is typically located at the Care & Share Centre.

The incumbent will work under the following disagreeable conditions:

  • Dealing with angry people
  • Verbally abusive people
  • Frequent interruptions and multitasking
  • Temperature variations (ie front door opening and closing)
  • Equipment and general office noise

The employee may be exposed to the risk of minor to moderate injury or illnesses due to:

  • Physical attacks by others
  • Exposure to infectious diseases
  • Exposure to toxic chemicals

PREFERRED SKILLS/capabilities:

  • Demonstrated ability work independently.
  • Demonstrated ability to communicate effectively both verbally and in writing.
  • Demonstrated physical/mental ability to perform the duties of the job.
  • Demonstrated suitability to work with disadvantaged and challenging adults in a diverse environment.
  • Demonstrated ability to organize work.
  • Demonstrated ability to deal with others effectively.
  • Demonstrated ability to provide work direction.
  • Demonstrated ability to understand and maintain client/worker boundaries.
  • Handle pressure with deadlines and timelines.
  • Deal with constant interruptions.
  • Some travel may be required at times.

Successful candidates, prior to hiring, may be required to provide:

  • Background check consent
  • A clear vulnerable sector screening
  • A clean driver’s abstract
  • Completion of our online Abuse Training and required Health and Safety training.

If there is a competition number associated with this posting, please include within the subject line of your email, fax or regular mail correspondence.

The Salvation Army will accommodate candidates as required under applicable Human Rights Legislation. If you require a disability related accommodation during this process, please inform us of your requirements.

In accordance with The Salvation Army policy and legislated requirements, employment is conditional upon the verification of credentials and completion of a background check.

This posting is open to external and internal candidates alike. If you are an internal applicant, please advise your Department Head of your intentions prior to submitting your application.

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