Facilities Manager

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Published
septembre 21, 2022
Location
Edmonton Alberta
Job Type
Competition #
118501-2022-84
Ministry Unit/Dept:
Edmonton Center of Hope (ECOH)
Salary Range:
$63,948 - $76,738 per annum
Address:
All ECOH Sites
Posting Expires:
September 30, 2022
Applications Accepted By:
charmaine.jesso@salvationarmy.ca

Description

The purpose of this role is to efficiently plan and manage the ongoing facilities of Edmonton Centre of Hope, building operations, construction management, maintenance, and repairs of a number of structures including administrative and residential properties, associated with the Edmonton Centre of Hope.  This involves purchasing, managing internal employees and external contractors, and ensuring appropriate safety, security and environmental standards are met.  The candidate will be responsible to work collaboratively with the Director of Business, Directors and Managers to ensure preventative maintenance planning and implementation related to buildings and equipment is completed; coordinating capital projects and budgeting; and the implementation of sustainable building technologies to enhance operational improvements and energy consumption reductions.

KEY RESPONSIBILITIES:

Facilities Management

·       Develop and implement operational plans for preventative maintenance, including benchmarks for services and preventative scheduling for the structure.

·       Manage and ensure the timely completion of property repairs, maintenance and operations including, but not limited to:  mechanical, electrical, elevators, life safety systems, interior and exterior building components and premises.

·       In collaboration with managers and directors as requested, coordinate repairs & maintenance of Edmonton Center of Hope facilities.

·       Conduct regular inspections of all facilities to ascertain best practices for repair, maintenance & upgrading as assigned by the supervisor.  Prepare inspection reports requested by Director of Business.

·       Ensure all work completed by external trades, contractors, and service providers is undertaken in accordance with approved quotations, including completing inspection reports and follow up responses to noted deficiencies.

·       Obtain quotes for services and negotiate service contracts.

·       Respond to inquiries and requests and administer service planning and work orders for sites.

·       Implement best practices for facilities and maintenance management.

·       Conduct facility audits to ensure compliance with codes and regulations at sites, implement appropriate safety and security procedures for building facilities as necessary.

·       Oversee maintenance team and schedule maintenance requests.

·       As needed work with Safe Workplace Advisor to develop, review and communicate fire and emergency procedures, conduct fire safety inspections to ensure compliance to OH&S regulations.

 Capital Projects and Construction Management

·       Liaise with Head Office property personnel along with Director of Business on major repair and capital projects work; work with various internal and external groups to bring forward best practices, building improvements, energy efficiency measures, and ideas for long term improvement.

·       Coordinate and manage a portfolio of minor capital projects (planned and unplanned) with input from Head Office property personnel.

·       Conduct tendering of projects and obtain quotes for all minor capital projects work planned for the properties.

·       Conduct site visits to determine scope of work, negotiate with general contractors and suppliers, and follow up with Management to ensure satisfactory results.

·       Ensure all minor capital projects are completed on time, within budget and in accordance with Salvation Army standards.

·       Assist with the preparation of long-term capital plans for properties.

Human Resources

·       Responsible for the recruitment, performance management, staff development & training and discipline of staff in consultation with the Director of Business and Employee Relations.

·       Ensure maintenance staff complete all mandatory training and e-learning courses within the set time frame and constantly review the skills and competencies of staff to adequately meet the requirement of the job.

·       Schedule staff working hours, enter staff hours for payroll and monitor employee attendance.

·       Participate in the joint Occupational Health & Safety Committee meetings.

·       Part of hazard risk assessment team, conduct risk assessment as required, recommend, and implement preventive measures.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

Qualifications and Education requirements:

*NOTE: For some jobs, you may be required to provide validated educational documentation.

Education/Certifications:

  • Facility Management or Property Management Certificate earned through a post secondary school college program (2 years min.) an asset
  • Completion of OH&S courses an asset, Standard First Aid with CPR
  • Valid Driver’s License with clean driver’s abstract

Experience:

  • Minimum three (3) to five (5) years of prior related experience in supervisory/management experience in facility management of commercial properties and/or construction work.
  • Sound working knowledge of building codes and regulations, health and safety standards and fire and emergency procedures
  • Sound understanding of residential and commercial construction
  • Experience in various fields of maintenance and housekeeping

PREFERRED SKILLS/CAPABILITIES:

  • Must have effective organizational and communication skills
  • Must have experience in preparing operational reports
  • Must have working knowledge in Windows, MS Word, Excel, Power Point, Access, email, etc.
  • Must have excellent time management skills
  • Must be flexible in work hours.
  • Clear Criminal Record Check with Vulnerable Sector Check

Successful candidates will be required to provide:

DAYS and HOURS of work:   Monday to Friday (start and end time as set by Manager) with on-call required

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