Employee Relations Administrative Coordinator

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The Salvation Army B.C. Victoria A.R.C.
Published
September 9, 2019
Location
Victoria, Canada
Job Type
Category
Salary
$18.70 - $23.37
Interested applicants must respond in writing to
resumes@victoriaarc.org
Closing date
September 18, 2019
Street Address
525 Johnson St.

Description

HOURS:

  • 8:00 AM — 4:00 PM, Monday to Friday

Responsibilities

POSITION PURPOSE SUMMARY:
Reporting directly to the Business Manager, the Employee Relations Administrative Coordinator leads and coordinates all administrative duties in the section of the department for a senior management position or small workgroup.

EMPLOYEE RELATIONS:

  • Attends Senior Leadership meetings on a regular basis and reports matters of significance relating to payroll and human resources of the facility
  • Participates in planning, implementation, and evaluation of departmental and facility-wide quality improvement / risk management processes
  • Responsible for the implementation of human resources policies as a member of the Policy and Procedures Committee
  • Responsible for the Workers Compensation claims management process in conjunction with the Joint
  • Occupational Health & Safety Committee
  • Coordinates the recruitment and selection process
  • Provides Employee Orientation
  • Develops and maintains position descriptions and posts available job vacancies
  • Monitors and maintains Attendance Management programs
  • Ensures Performance Appraisal systems are in place
  • Ensures Personnel files are maintained
  • Oversees Employee recognition and service awards

PAYROLL AND BENEFITS ADMINISTRATION:

  • Assists in reporting data for LTD purposes
  • Assists in the preparation of seniority reports to unions
  • Responsible for all benefits administration and reporting including: medical, extended health, dental, life insurance and accidental death & dismemberment, long-term disability, pension, registered retirement savings plans, and workers compensation benefits
  • Assists in the review of earned paid leaves such as vacation and statutory holidays

OFFICE ADMINISTRATION

  • General office duties; types correspondence, generates reports, fields phone calls
  • Schedules and attends meetings; assists with recording and distributing meeting minutes
  • Opens and distributes incoming mail and processes outgoing mail
  • Processes and codes accounts payable and receivable sending to Regional Account Centre and follows up on any outstanding items with suppliers / clients
  • Issues receipts, reconciles petty cash, handles bank deposits

Qualifications

Education/Certifications:

  • Completion of up to two (2) years of Community College
  • Certificate in Business Administration or Human Resources an asset

Experience:

  • Three (3) to five (5) years of prior related experience including experience dealing with office equipment and tools, handling accounts payable, monitoring budgets, and senior administrative / secretarial experience

Successful candidates, prior to hiring, may be required to provide:

  • Background check consent
  • A clear vulnerable sector screening
  • A clean drivers abstract
  • Completion of our online Armatus Abuse Training and required Health and Safety training

 

If there is a competition number associated with this posting, please include within the subject line of your email, fax or regular mail correspondence.

The Salvation Army will accommodate candidates as required under applicable Human Rights Legislation. If you require a disability related accommodation during this process, please inform us of your requirements.

In accordance with The Salvation Army policy and legislated requirements, employment is conditional upon the verification of credentials and completion of a background check.

Internal Applicants: Please advise Department Heads of your intentions prior to submitting your application.

Imagine Canada Standards - Accredited

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