Employee Relations Administrative Assistant

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The Salvation Army B.C. Divisional Headquarters
Published
June 10, 2019
Location
Burnaby, Canada
Job Type
Category
Interested applicants must respond in writing to
Interested applicants please submit a cover letter and resume via email, with subject line Employee Relations Administrative Assistant to: bcer@can.salvationarmy.org
Closing date
June 24, 2019

Description

• Permanent Full Time
• 37.5 hours

Responsibilities

HRIS (UltiPro) Functions:
• Enter in data (new hires, status changes, fund allocations, terminations…etc) into UltiPro for DHQ staff
• Keep record of UltiPro transactions when appropriate (e.g. new hire transaction confirmation)
• Maintains HRIS database for all personnel in BC division (e.g. update employee information when required, create/review reports…etc)
• Provides HRIS support to ER representatives and managers; occasionally to employee users
Payroll/Time Attendance:
• Assists with payroll inquires throughout the division and provide support on procedure, process and issues.
• By coordinating with administrative assistants and departmental managers, tracks absence requests for DHQ staff in UltiPro
• Create and submit quarterly report to Management team regarding outstanding vacation/lieu time.
• Support payroll budgeting process for DHQ Finance
• Draft various letters in relation to salary/ payroll
• Collect, track, and file completed Performance Evaluations for DHQ staff
• Handles Service Canada/WCB inquiries
• Assists with analysis and updating of files as directed by DDER/Div Sr. ER Advisor
Perform Audits:
• Bi weekly basis – Audit DHQ Timesheets to confirm accuracy in Ultipro
• Receives/reviews pay stub for DHQ, review for accuracy; report anomalies/corrections to appropriate delegate
• May assist with auditing invoices and calculating adjustments related to benefits
Recruitment and Orientation:
• Ensures job postings that are sent from ministry units are reviewed by Senior ER Advisor to maintain compliance with territorial job description and job grading guidelines
• Coordinates interviews for DHQ including pre-screening and reference checks
• Posts job advertisements on the Salvation Army website and distribute all postings via email to all ministry units within BC
File Maintenance:
• Files all paperwork related to human resources, benefits and payroll in BC
• Ensures employee files are archived in accordance with Salvation Army policy and applicable legislation
• File all paperwork for all employees in BC when needed (electronically and paper based)
Other:
• Be involved in complex projects such as compensation projects, Employee Conference, and Employee Handbook, etc.
• Coordinates communications/announcements to BC division
• Back up to BCER and BCER Benefits
• Back up for front reception desk
• Other duties as required

Qualifications

• The successful job applicant will have completed up to two (2) years of Community College. NOTE: An alternative level of education and experience may be acceptable.
• Certificate in Human Resources Management is an asset
• Working towards CPHR is an asset
• Up to 3 years of prior related experience, including, experience dealing with office equipment and tools, administrative experience, and HRIS (UltiPro equivalent) experience is preferred
• Advanced skills in excel, word, power point, and outlook
• Has an aptitude for technology
• Ability to adapt to constant change and willing to work in a team orientated environment

If there is a competition number associated with this posting, please include within the subject line of your email, fax or regular mail correspondence.

The Salvation Army will accommodate candidates as required under applicable Human Rights Legislation. If you require a disability related accommodation during this process, please inform us of your requirements.

In accordance with The Salvation Army policy and legislated requirements, employment is conditional upon the verification of credentials and completion of a background check.

Internal Applicants: Please advise Department Heads of your intentions prior to submitting your application.

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