Community Outreach Assistant and Admin. Assistant

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Published
April 29, 2021
Location
Kelowna
Job Type
Ministry Unit/Dept:
Kelowna
Salary Range:
$15.20 per hr.
Address:
200 Rutland Rd. S. /1480 Sutherland Ave.
Posting Expires:
May 30, 2021
Applications Accepted By:
hr@kelsa.ca

Description

HOURS:

  • 35 hours per week
  • This is an 8-week contract

KEY RESPONSIBILITIES:

Community Outreach Assistant

  • Consistently demonstrates empathy and concern for clients/families
  • Provides emergency food hampers to clients as directed by counsellors/caseworkers or supervisor
  • May assist in the maintenance of client files and statistical records, as directed
  • Assists in the organization, maintenance, and general cleanliness of the Food Bank and/or Meal Centre, etc.
  • Receives (and/or declines) and sorts/organizes non-monetary donations or purchased products following standard procedures
  • May be responsible for ensuring safe handling of hazardous materials
  • Arranges for discarding of items that are not usable in accordance with policy
  • May direct work of volunteers assisting in the Food Bank

Administrative Assistant

  • Drafts and types correspondence (e.g. letters dealing with administrative issues, dictation, acknowledgements); checks typing for accuracy, sorts and prioritizes typing assignments within general guidelines
  • Performs general office duties such as answers and screens telephone and directs enquires and answers inquires; greets and escorts visitors; files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives fax/email material as requested; resolves routine inquiries
  • Builds and maintains databases (e.g. employee/volunteer information, contact lists, inventory, hours worked); maintains input into Salvation Army Management Information System - S.A.M.I.S.
  • Drafts and prepares presentations, brochures, flyers, advertisements, invitations, certificates subject to supervisory approval (e.g. power point presentations)
  • Schedules meetings, prepares agenda, and takes minutes; types and circulates minutes
  • Schedules or keeps track of supervisor’s calendar; makes travel arrangements; changes arrangements and provides reminders including support documentation
  • Opens and distributes in-coming mail and processes out-going mail which may be of a confidential nature; receives parcel(s) and distributes to the appropriate person(s)
  • May order all stationery supplies and maintain adequate office supplies and other supplies as needed (e.g. kitchen or lunchroom supplies); may maintain postage meter supply; may arrange for maintenance of office equipment
  • Prepares and receives all paper work for various projects and processes (e.g. community service orders, ministry unit annual reviews)
  • May handle and maintain petty cash and prepare receipts/invoices for customers or donors
  • Performs other duties as assigned
  • NOTE: Not all incumbents perform all of the duties described above but perform a similar range of duties

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

  • Must be a youth between the ages of 15 – 30.
  • A willingness to adhere to a dress code of modesty, neatness, and cleanliness.
  • An understanding of and support for the Mission Statement of The Salvation Army in Canada.
  • The successful applicant must have, or be willing to obtain, a criminal record check,
  • Minimum Prior Experience: The successful candidate must have up to three months prior experience, including life skills.

 

Successful candidates, prior to hiring, may be required to provide:

  • Background check consent
  • A clear vulnerable sector screening
  • A clean drivers abstract
  • Completion of our online Armatus Abuse Training and required Health and Safety training

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