Business Coordinator

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The Salvation Army
Published
June 24, 2020
Location
Toronto, Canada
Job Type
Salary
$28,410 - $35,508
Competition #
20-022
Interested applicants must respond in writing to
Closing date
June 30, 2020

Description

The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Core Values

The Salvation Army Canada and Bermuda has four core values

Hope: We give hope through the power of the gospel of Jesus Christ.
Service: We reach out to support others without discrimination.
Dignity: We respect and value each other, recognizing everyone’s worth.
Stewardship: We responsibly manage the resources entrusted to us.

Position Purpose Summary:

To ensure retail success by satisfying customers, motivating staff, maintaining effective merchandising techniques, and achieving financial goals which maximize sales and profitability. Assist in management of the business operations of the Supplies and Purchasing Department (S&P).

Responsibilities

  • Meet or exceed the operating standards established for S & P and ensure that these align with internal protocols and the mission of The Salvation Army (TSA). Written policies must support the operational effectiveness of the S & P operations.
  • Work in full cooperation with the S & P Management Team in support of the mission and work TSA.
  • Provide regular reports to the S&P Department head on the results of retail operations and provide reliable forecasts.
  • Manage the flow of accounts receivable into computer system and ensure invoices are prepared on a weekly basis.
  • Prepare payables on a daily basis for processing by the Finance Department.
  • Responsible to assist in completing all month end processes as per the month end schedule.
  • Assist in Audit preparation, and prepare any required reports, documents, or forms as necessary.
  • Cooperates fully with the Audit team and supervises S & P Team members in Audit counting. (annual or cyclical)
  • Responsible to assist in bank reconciliations.
  • Reconciliation of accounts payable, inventory and purchase orders.
  • Prepare and distribute reports on purchasing, inventory and cash balances to the budget, listing goods needed, keeping a check on inventory.
  • To perform internal financial audits as and when required.
  • Track financial data and perform data analysis.
  • Maintain records and files; make sure that files are distributed among team members as necessary.
  • Ensure that the S & P vehicle is being properly maintained.
  • Participates in sales meetings to provide data and analysis.
  • Develop and maintain various guidelines and practices for various businesses.
  • Mange the POS system. Make recommendations for improvements and changes. Liaison with vendor regarding issues.
  • Maintain all business correspondence and proofread all materials for accuracy.
  • Ensure compliance to all record retention schedules and maintain appropriate data for all correspondence.
  • Participates in planning exhibits, conventions, road show events and required materials.
  • May be required to provide coverage to other staff as required (i.e., cash out customers, shipping & receiving, and driving).
  • Participates with special events, orders, and projects and annual inventory counting.
  • Other duties and special projects as assigned

Qualifications

Education/Certifications:

*NOTE: For some jobs, you may be required to provide validated educational documentation

  • Competition of at least 2 years of a bachelor’s degree or college diploma in Accounting of Business Administration
  • Proficient in use of Microsoft Office applications, Microsoft Outlook, Windows 10 Operating System.

Experience:

  • 4+ years of office management/operations experience required.
  • Previous accounting experience required including A/R, A/P, cycle counts etc.
  • Retail management experience, preferably in the clothing and book sales, including responsibility for multiple locations.
  • Budget management experience
  • Applied knowledge of mathematical techniques, financial concepts, and accounting required
  • Flexibility and unrestricted ability to travel overnight as needed.

Required Skills/Knowledge:

  • Excellent verbal and written communication skills
  • Ability to perform several tasks concurrently with ease and professionalism
  • Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility
  • Able to proactively recognize potential risks and issues, respond with solutions and engage others in implementing change
  • Excellent organizational/time-management skills to prioritize, plan and manage the workload
  • Respect and understanding of The Salvation Army - its mission, culture, and values

Successful candidates, prior to hiring, may be required to provide:

  • Background check consent

Please include the competition # 20-022 in the subject line of your email.

If there is a competition number associated with this posting, please include within the subject line of your email, fax or regular mail correspondence.

The Salvation Army will accommodate candidates as required under applicable Human Rights Legislation. If you require a disability related accommodation during this process, please inform us of your requirements.

In accordance with The Salvation Army policy and legislated requirements, employment is conditional upon the verification of credentials and completion of a background check.

This posting is open to external and internal candidates alike. If you are an internal applicant, please advise your Department Head of your intentions prior to submitting your application.

Imagine Canada Standards - Accredited

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