Bookkeeper – Owen Sound

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The Salvation Army
Published
May 19, 2020
Location
Owen Sound, ON, Canada
Job Type
Salary
$18.60 to $22.00 per hour
Competition #
N/A
Interested applicants must respond in writing to
Email: [email protected] Attention: Major Gordon Armstrong Fax: 519-376-1591 Mailing Address: The Salvation Army Community Church, PO Box 395, Owen Sound, ON N4K 5P7 Attention: Major Gordon Armstrong Please, no phone calls.
Closing date
June 2, 2020

Description

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Each position contributes to the mission of The Salvation Army.

Permanent part-time employment with The Salvation Army (less than 25 hours per week) will provide you with a competitive compensation and benefits package that includes: vacation time, sick days, employer matching RRSP contributions and Christmas Grants.

Watch/read inspiring stories from some of those who have been helped through The Salvation Army’s programs:

The Salvation Army Support

Fleeing from Persecution

Open House: Poverty isn't always easy to see

The Salvation Army Canada and Bermuda has four core values:

Hope: We give hope through the power of the gospel of Jesus Christ.
Service: We reach out to support others without discrimination.
Dignity: We respect and value each other, recognizing everyone’s worth.
Stewardship: We responsibly manage the resources entrusted to us.

This is a permanent, part-time position based on 22.5 hours per week. Schedule may vary according to requirements of responsibilities – some weekend and evening work may be required.   Additional hours will be required during the Christmas season and may be required at fiscal year-end. The operational hours of the facility are Monday to Friday, 9:00 a.m. to 5:00 p.m.

Normal hours of work: Hours of work and schedule to be determined in consultation with the supervisor and includes a ½ hour unpaid meal break where applicable. Normal location of work is at: 365 14th Street West, Owen Sound, Ontario, with regular travel to the bank and occasional travel to the Port Elgin Thrift Store, Owen Sound Thrift Store and Saugeen Shores Family Services.

Interested applicants must respond in writing with a cover letter and resume.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Responsibilities

Business and Financial

  • Prepare or participate in drafting annual budget for the Ministry Unit and its departments in consultation with the Corps Officer; monitor budget expenditures to ensure compliance within budgetary criteria.
  • Provide oversight to the bookkeeping activities of the various departments within the Ministry Unit to ensure accuracy and policy compliance, conducting internal local audits of gift cards, petty cash and other items as required.
  • Accept monetary donations and issue temporary receipts.
  • Perform various accounting duties such as invoice coding and journal entries, issue receipts, complete bank deposits and take to the bank, prepare internal and external billings, follow up on inquiries from vendors regarding payment matters, prepare and send submissions to Regional Accounting Centre (RAC) as required.
  • Provide accounts payable (from invoice coding to approval) through Octacom, Business World and TEM.
  • Provide oversight to the safe handling, counting and depositing of various forms of income, including, but not limited to, Christmas Kettle Funds, Christmas donations, Thrift Store sales, Gift Cards, etc.
  • Monitor cash balances of operating accounts to ensure sufficient funds are available.
  • Submit monthly/quarterly financial/statistical reports to appropriate department managers as required.
  • Ensure the maintenance of departmental petty cash funds; reconcile and ensure that the balance is appropriately safeguarded and replenished on a regular basis as needed.
  • Submit annual property tax rebate requests, in conjunction with the Administrative Assistant.

 

Communications

  • Liaise with The Salvation Army Regional Accounting Centre (RAC) and designated auditors and respond to routine financial enquires, both internal and external to the Ministry Unit.
  • Liaise with community, department managers, Corps Officers, Divisional Headquarters and Territorial Headquarters as required.
  • Attend regular Ministry Unit Management Meetings and provide up-to-date reports on financial/business activities etc.
  • Provide back-up support for the Administrative Assistant - Senior by answering and directing calls when required.

 

Administration

  • Provide back-up support for the Administrative Assistant -Senior when required.
    • Open and distribute incoming mail and processing outgoing mail; receive parcel(s) and distribute to the appropriate person(s) when required.
    • Enter and/or approve timesheets and may perform other payroll related administrative duties.

 

Health and Safety

  • Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.
  • Use personal protective equipment as directed by The Salvation Army.
  • Report all workplace hazards and dangers to supervisor or management.
  • Perform other position related duties as required.

Qualifications

Education, Qualifications and Certifications:

  • Completed two (2) years of Community College, i.e. graduate of a post-secondary program in business, finance or business administration.
  • Participate in ongoing professional development and training.
  • Alternative combinations of education and experience may be considered.

Experience and Skilled Knowledge Requirements:

  • Minimum of three (3) years of prior related experience in non-profit, fund and branch accounting, bookkeeping and accounting software experience.
  • Some experience in payroll related administrative functions would be an asset.
  • Strong administrative skills and proficiency with computers and databases, (particularly Excel, Word and Internet, familiar with Office 365).
  • Knowledge of Salvation Army systems (Shelby) would be a definite asset.

Skills and Capabilities:

  • Develop an understanding of the Mission of The Salvation Army in Canada and its implications as related to position responsibilities.
  • Ability to maintain information in confidence and exercise good judgement.
  • Participate in regular supervision and performance appraisal process.
  • Ability to work as part of a team and independently when necessary with minimal supervision.
  • Exhibit good listening skills, have good oral/written communication skills and respect authority
  • Ability to follow written instructions and create written reports.
  • Ability to prioritize, meet deadlines, work under pressure and adapt to a changing environment while maintaining attention to detail.
  • Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.
  • Good interpersonal skills, integrity, and adaptability.
  • Attention to detail, problem solving and analytical skills.
  • Ability to lift/move up to 30 lbs. on occasion.
  • Travel is required.
  • Lead by example, by demonstrating a strong work ethic and a willingness to learn and be flexible in the face of change.
  • Self-directed with strong organizational skills and the ability to complete assignments and meet deadlines.
  • Self-motivated/disciplined.
  • Valid Ontario Class “G” driver’s license and provide a driver’s abstract that is satisfactory to The Salvation Army, in its sole discretion, is required.
  • Provide an original copy of a Background Check that is satisfactory to The Salvation Army, in its sole discretion, is required. The screening is secured either through the national Canadian Police Information Centre (CPIC) or through a local police detachment.
  • Support for and an understanding of the mission and purpose of The Salvation Army in Canada.

If there is a competition number associated with this posting, please include within the subject line of your email, fax or regular mail correspondence.

The Salvation Army will accommodate candidates as required under applicable Human Rights Legislation. If you require a disability related accommodation during this process, please inform us of your requirements.

In accordance with The Salvation Army policy and legislated requirements, employment is conditional upon the verification of credentials and completion of a background check.

This posting is open to external and internal candidates alike. If you are an internal applicant, please advise your Department Head of your intentions prior to submitting your application.

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