Bookkeeper

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The Salvation Army Saskatoon Temple and Community Ministries
Published
June 26, 2020
Location
Saskatoon, Canada
Job Type
Category
Salary
$14.99 - $22.47 - Pay Band 3
Interested applicants must respond in writing to
Matt Hoeft: [email protected]
Closing date
June 29, 2020

Description

The Community Ministries Bookkeeper will be responsible for managing the office affairs of the Ministry Unit as it pertains to general operations and program specific requirements.

This is a full-time position at 37.5 hours per week.

Responsibilities

Trusteeship:

  • Responsible for approving and signing cheques as processed by the trustee caseworker.
  • Maintains separate accounting for each client in the computer.
  • Photocopies all incoming cheques and make a deposit.
  • Disperses landlord cheques before the first of the month.
  • Prepares bank and gift certificate reconciliations monthly.
  • Prepares trustee accounting reports due in June and December for each client and deliver to the Ministry of Social Services.
  • Prepares accounting reports as required by the Ministry of Social Services.
  • Prepares trust fee billing for the Ministry of Social Services with the case manager.

Bookkeeping:

  • Processes accounts payable and generation of payment instruments: monitors cash balance of local operating account to ensure sufficient funds available to issue disbursements.
  • Processes cash receipts and contributions from the general public, kettle campaign collection, congregational members, clients, etc.
  • Prepares and deposit funds in local bank, code for accounting system, issues receipts and report in computerized program as required for charitable giving.
  • Ensures the maintenance and accuracy of ledgers through regular review of general and sub ledger for accuracy: drafts and processes journal entries into the financial system.
  • Processes vehicle monthly element charges and invoices in travel and expense program.
  • Processes employee monthly credit card expenses and invoices in travel and expense program.
  • Prepares various account reconciliations including the bank and various sub-ledger reconciliations and applicable government reports.

Employee and Volunteer Relations:

  • Maintains and keeps up to date employee signed documentation of standards, policies and procedures.
  • Reviews and tracks employee skills and understanding of Employee Health and Safety Regulations.
  • Maintains confidentiality and keeps retention of employee and volunteer records.
  • Responsible for monthly staff meeting announcements and minute preparation.

Other Duties:

  • Other related duties as required by the Director of Community Ministries.

Administration:

  • Adheres to standards consistent with the value and philosophy of the Salvation Army.
  • Participates fully and constructively in staff meetings and in service training.
  • Engages in formal evaluation sessions with your supervisor at 3 months of the first year of employment and quarterly thereafter.
  • Reads and follows the Policy and Procedures Manual and the employee handbook.
  • As applicable, suggests improvements to management.
  • Establishes and maintains an effective financial management system with strong internal control practices.
  • Represents the organization in a professional manner.

Qualifications

Minimum Education Level Attained:

  • Two Years of Community College

Special Licenses, Diplomas, Certifications or Requirements:

  • Accounting and/or Business Administration Diploma

Minimum Prior Related Experience:

  • 2 Years

Physical Effort/Dexterity Required:

  • The performance of the job requires a frequent amount of sitting, keyboarding and occasionally loading boxes at year end.

Concentration Required:

  • The performance of the job requires frequent attention to coding, moderate attention with data entry, reading financial reports, collating and distributing reports and preparing journal entries.

Responsibility for Financial Resources:

  • Manages deposits and Kettle counting
  • Signing authority for Trustee Program

Responsibility for Human Resources:

  • Files and maintains employee paperwork

Work Environment:          

  • Typically in the office in generally agreeable conditions

Exposure to Hazards:

  • Minimal Hazards (General Office Hazards, Possible Disgruntled Clients)

Precautionary Measures:

  • Policy and Procedures
  • Trade Standards
  • MSDS Sheets

If there is a competition number associated with this posting, please include within the subject line of your email, fax or regular mail correspondence.

The Salvation Army will accommodate candidates as required under applicable Human Rights Legislation. If you require a disability related accommodation during this process, please inform us of your requirements.

In accordance with The Salvation Army policy and legislated requirements, employment is conditional upon the verification of credentials and completion of a background check.

This posting is open to external and internal candidates alike. If you are an internal applicant, please advise your Department Head of your intentions prior to submitting your application.

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