Administrative Coordinator

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The Salvation Army B.C. Divisional Headquarters
Published
October 16, 2020
Location
Burnaby, Canada
Job Type
Category
Salary
$18.70 to $23.37
Interested applicants must respond in writing to
Mike_Leland@can.salvationarmy.org
Closing date
October 23, 2020
Street Address
103 - 3833 Henning Drive

Description

HOURS:

  • Full Time – 37.5 hours per week

Responsibilities

Position Purpose Summary:

We are looking for an organized, energetic individual who possess exceptional communication and problem solving skills to optimize office operations for the PR&D department. The successful candidate will answer and route calls, handle interdepartmental communications, and perform office tasks, including answering emails, delivering or responding to mailings, and maintaining employee and customer records, travel arrangement, support special events and handle accounting responsibilities.

To succeed in this role, you should be committed to providing attentive support for internal and external parties and ensuring consistent, efficient operations. You should be courteous, analytical, proactive, and organized.

 

Key Responsibilities:

General Admin

  • Perform general office duties: answer phone and e-mail inquiries, files documents, photocopy and distributes materials as requested, send / receive e-mail material as requested, resolve routine inquires, etc.
  • Schedule meetings, prepare agendas, take minutes, maintain records, distributes materials needed for meetings before and after
  • Order supplies / maintain adequate office supplies and other supplies as needed
  • Receive, track and process all accounts payable for Public Relations & Development (PRD) departments
  • Manage office equipment supplies and purchasing, book in / out equipment and program vehicle
  • Prepare presentations and documents upon request
  • Act as back-up to Development Coordinator: prepare bank deposits and other financial records as necessary
  • Process Travel Expense Management (TEM) for Senior Leadership
  • Maintains efficient and effective filing system, including computer files
  • Provides confidential personal support and maintains confidential personal information

Manage the administrative duties for the Public Relations &  Development departments leadership

  • Keep track of the PRD senior leadership calendar
  • Book appointments / meetings / make travel arrangements
  • Draft and prepare presentations
  • Monitor budgets
  • Recording secretary for the Greater Vancouver Advisory Board support as directed

Support for Special Events;

  • Participate in and support all internal, external and third-party special events and projects
  • Database / record keeping and help manage event receipting and sponsorship processing
  • Provide assistance and direction in event registration / management
  • Perform other duties assigned

Qualifications

  • Three to five years of related experience, including administrative, senior administrative, secretarial and general accounting experience and vendor relations
  • Proficient in Microsoft Office
  • Completion of up to two (2) years of Community College
  • The performance of the position requires frequent amount of sitting, keyboarding, occasionally bending, walking, standing, and lifting up to 10 pounds.

Successful candidates, prior to hiring, may be required to provide:

  • Background check consent
  • A clear vulnerable sector screening
  • A clean drivers abstract
  • Completion of our online Armatus Abuse Training and required Health and Safety training

If there is a competition number associated with this posting, please include within the subject line of your email, fax or regular mail correspondence.

The Salvation Army will accommodate candidates as required under applicable Human Rights Legislation. If you require a disability related accommodation during this process, please inform us of your requirements.

In accordance with The Salvation Army policy and legislated requirements, employment is conditional upon the verification of credentials and completion of a background check.

This posting is open to external and internal candidates alike. If you are an internal applicant, please advise your Department Head of your intentions prior to submitting your application.

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