Administrative Assistant – Marketing & Communications Department

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The Salvation Army
Published
septembre 10, 2019
Location
Toronto, Canada
Job Type
Salary
$28,410 - $35,500
Competition #
19-055
Interested applicants must respond in writing to
thq_careers@can.salvationarmy.org
Closing date
September 24, 2019

Description

The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Core Values

The Salvation Army Canada and Bermuda has four core values:

Hope: We give hope through the power of the gospel of Jesus Christ.
Service: We reach out to support others without discrimination.
Dignity: We respect and value each other, recognizing everyone’s worth.
Stewardship: We responsibly manage the resources entrusted to us.

Position Purpose Summary:

Under the direct supervision of the National Director of Marketing & Communications (NDMC), the Administrative Assistant – Marketing & Communications (AA-MC) provides general administrative support to the Marketing & Communications team.

Responsibilities

Key Responsibilities:

  • Assist Marketing team with planning and posting for SA Social Media accounts
  • Assist with updating Communications and Marketing Calendar and Strategy Plan
  • Travel & Expense Management submissions for NDMC and Marketing & Communications team as needed
  • Book travel arrangements for NDMC and M&C team
  • Process mail and courier services
  • Process all invoices and expenses for M&C team
  • Scheduling of conference calls
  • Responsible for all administrative work related to national special events
  • Assist with transcribing videos and upload on Youtube as required
  • Liaise with media agencies, ensuring project deadlines are met and design needs are kept on track for M&C team
  • Assist with sorting and directing NDMC emails and ensuring that no emails are missed
  • Manage NDMC calendar on a daily basis and prepare paperwork for meetings when necessary
  • Responsible for customer service for Marketing & Communications team clients/stakeholders
  • Set up meetings and order refreshments, food as required
  • Take minutes of meetings, as required
  • Prepare routine correspondence
  • Assist with special projects and/or other general office duties as assigned
  • Share responsibility of relief receptionist’s duties at THQ main lobby, as required
  • Other duties as assigned

Qualifications

Qualifications and Education requirements:

*NOTE: For some jobs, you may be required to provide validated educational documentation.

Education/Certifications:

  • Complete post-secondary diploma in related field from an accredited program

Experience:

  • Minimum 2 years’ experience in an administrative role
  • Minimum 2 years customer service experience
  • Proficiency in Microsoft Office including Excel, PowerPoint, Word, Outlook, Office 360

Required Skills/Knowledge:

  • Must possess excellent time management and organizational skills
  • Ability to handle difficult situations and conversations with tact and build solid, lasting relationships.
  • Ability to meet deadlines
  • Excellent communication skills both written and verbal
  • Provide accurate and timely reporting
  • Provide good customer service skills
  • Ability to think outside the box and handle unforeseen challenges related to event administration
  • Be a strong, enthusiastic team player

Successful candidates, prior to hiring, may be required to provide:

  • Background check consent
  • Education verification

Please include the competition # 19-055 in the subject line of your email.

If there is a competition number associated with this posting, please include within the subject line of your email, fax or regular mail correspondence.

The Salvation Army will accommodate candidates as required under applicable Human Rights Legislation. If you require a disability related accommodation during this process, please inform us of your requirements.

In accordance with The Salvation Army policy and legislated requirements, employment is conditional upon the verification of credentials and completion of a background check.

Internal Applicants: Please advise Department Heads of your intentions prior to submitting your application.

Imagine Canada Standards - Accredited

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