Administrative Assistant – London Citadel

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The Salvation Army
Published
March 13, 2019
Location
London, ON, Canada
Job Type
Salary
$17.51 per hour
Competition #
N/A
Interested applicants must respond in writing to
E-mail: Nicholas_samuel@can.salvationarmy.org Attention: Captain Nicholas Samuel Mail: Captain Nicholas Samuel The Salvation Army London Citadel 555 Springbank Drive London, ON N6J 1H3 Please no phone calls.
Closing date
March 29, 2019

Description

This is a permanent full-time position based on 35 hours per week.  Schedule may vary according to requirements of responsibilities – some weekend and evening work may be required.

Normal hours of work – 9:00 a.m. to 4:30 p.m. Monday to Friday and includes a ½ hour unpaid meal break.

Normal location of work: 555 Springbank Drive, London, ON

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Each position contributes to the mission of The Salvation Army.

Permanent full-time employment with The Salvation Army (25-40 hours per week) will provide you with a competitive compensation and benefits package that includes:  generous vacation, sick days, employer matching RRSP contributions, Medical, Dental and Vision Benefits and Employee and Family Assistance Program [EFAP] benefits.

Watch inspiring stories from some of those who have been helped through The Salvation Army’s programs:

https://www.youtube.com/watch?v=knKn2oI2y7c&feature=youtu.be

The Salvation Army Canada and Bermuda has four core values:

Hope: We give hope through the power of the gospel of Jesus Christ.
Service: We reach out to support others without discrimination.
Dignity: We respect and value each other, recognizing everyone’s worth.
Stewardship: We responsibly manage the resources entrusted to us.

Responsibilities

  • Perform general office duties such as answer and screen telephone calls and direct enquires, and answer and resolve routine inquires; greet and escort visitors; file documents electronically or manually; photocopy and distribute materials as requested; and send and receive fax/email material as requested, including forwarding email enquiries to appropriate person.
  • Handle all mail including pickup at post office, distribution of incoming mail and process of outgoing mail, which maybe of confidential nature; receive parcel(s) and distribute to the appropriate person(s).
  • Draft and type correspondence dealing with administrative issues.
  • Type and circulate minutes, prepare weekly church bulletin, fliers, draft monthly calendars, advertisements, invitations etc. prepare/post items on outside message board.
  • Oversee/maintain master calendar for all groups and coordinate groups using building both internal and community requests.
  • Coordinate details associated with all facility rentals, including preparing lease and rental agreements, and accepting monetary payments for building rentals.
  • Administrative support to corps programming, including events and camps.
  • Build and maintain databases (e.g., corps rolls, contact lists, and maintain data input into the Salvation Army Management information system – SAMIS), process corps transfers.
  • Perform various accounting duties for the Corps such as coding and submission of accounts for processing by regional accounting centre (RAC), accounts payable invoices, accounts receivable, handle/reconcile petty cash, expense reimbursements, and process account statements and invoices through Travel Expense Management (TEM), etc..
  • Record and process vacation and sick time for employees in UltiPro.
  • Order all stationery supplies and maintain adequate inventory of office supplies and other supplies for the Corps, and arrange for maintenance of office equipment.
  • Ensure the general cleanliness and orderliness of the front entrance and reception area, update publications and displays as required.
  • Submit completed Statement of Application to Work with Children and Youth to the Divisional Youth Department for processing.
  • Process applications and payments from the corps for corps, divisional and territorial events.
  • Perform other position related duties as assigned.

Qualifications

  • Completed Secondary School with some post-secondary education of up to six (6) months, preferably in Business Administration
  • Minimum of one (1) year of prior related experience, including administrative experience, and experience dealing with office equipment and tools
  • Strong oral and written communication skills
  • Self-motivated and disciplined
  • Ability to maintain information in confidence and exercise good judgement
  • Ability to maintain a high level of accuracy and proven attention to detail
  • Strong organizational, prioritizing, and time management skills
  • Ability to lift/move 40 pounds
  • Proficiency in all Microsoft Office products is required - i.e. Word, Excel, Publisher, PowerPoint, etc.
  • Proficient in office procedures, i.e. telephone, photocopier, scanner, fax machine, room reservations, etc
  • Proficiency in or willingness to be trained in Financial software system as needed (e.g. Shelby, Agresso, TEM)
  • Ability to work in a fast paced environment, with proven attention to detail and aptitude for accuracy and thoroughness and consistent follow-up skills and flexibility
  • Demonstrate strong organizational, prioritizing and time management skills to effectively handle multiple priorities and meet competing deadlines with minimal supervision
  • Adaptable, proactive, a self-starter and the ability to work independently
  • Ability to use tact and diplomacy when dealing with the public, both in person and on the telephone
  • Alternative combinations of education and experience may be considered.
  • Candidate to provide an original copy of a Background Check with vulnerable sector screening (where applicable). The screening is secured either through the National Canadian Policy Information Centre (CPIC) or through a local police detachment.  May require screening through The Salvation Army Abuse Registry.
  • Support for and an understanding of the mission and purpose of The Salvation Army in Canada

If there is a competition number associated with this posting, please include within the subject line of your email, fax or regular mail correspondence.

The Salvation Army will accommodate candidates as required under applicable Human Rights Legislation. If you require a disability related accommodation during this process, please inform us of your requirements.

In accordance with The Salvation Army policy and legislated requirements, employment is conditional upon the verification of credentials and completion of a background check.

Internal Applicants: Please advise Department Heads of your intentions prior to submitting your application.

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