Administrative Assistant and Family Services Worker

July 21, 2021
Job Type
Ministry Unit/Dept:
Bridgetown, NS
Posting Expires:
August 4th, 2021
Applications Accepted By:


The Administrative Assistant and Family Services Worker assists with the organization of client/family assistance while offering administrative support to the Ministry Unit as a whole.


The incumbent is responsible for the following range of job duties characteristic, or typical of the job class:

Family Services (Duties)

  • Conducts initial intake assessments using Link2Feed for client assistance (including evaluation of client/family protection issues, and emergency hotel assistance)
  • Maintains confidentiality and keeps accurate client files and statistical records
  • Assists clients with effective problem solving and budgeting assistance when needed.
  • Assists clients with GNEF application forms
  • Organize seasonal or special programs (income tax preparation, Summer Camps, Lunch programs, etc.)
  • Continues the ongoing networks with government (Restorative Justice), social service providers and community organizations, to co-ordinate resources for the benefit of the client (Schools plus, YMCA, Family Matters, etc.)
  • Distribute and receive applications such as (Christmas Daddies, Camp, GNEF etc…) for processing.
  • Recruit and train volunteers for toy/hamper packing and other seasonal duties.


Administrative Assistant (Duties)

  • Petty cash – key, balance & submit to RAC for reimbursement
  • Accounts payable invoices – code, scan and submit to Agresso
  • Processing all incoming and outgoing mail
  • Receiving and directing phone calls and recording messages
  • Typing and updating forms, letters, reports and memos (such as receipts and thank you letters.)
  • Drafting and preparing advertising, in co-ordination with officers & thrift stores.
  • Review financial statements and send in corrections as approved by Officer
  • Assist the Corps Officer with Ministry budgeting process for DHQ approval
  • Financial spreadsheets- creating & maintaining for Officers review
  • Maintaining inventory of office & janitorial supplies, purchasing supplies and distributing supplies
  • Staff handbook – updating the material with Officer/DHQ approval.
  • Typing agenda and recording and typing minutes from staff meetings
  • Audit thrift store daily sales reports and cash deposits and submit to RAC.
  • Key in and maintain thrift store sales comparison spread sheet
  • Organizing office file system and continue ongoing maintenance of files (proper storage)


NOTE: Not all incumbents perform all of the duties described above but perform a similar range of duties.



The incumbent must have the following experience before hire:

One year but less than three years of prior related experience, including, administrative experience and experience dealing with office equipment and tools.


The performance of the job requires a moderate amount of sitting, walking and keyboarding and occasionally standing, bending, and lifting up to 10 pounds.


The performance of the job requires a moderate amount of computer/word processing, directing visitors and telephone calls, attentive listening, and occasionally sorting mail and filing.

Working Conditions:           Full Time (1 Year Contract) – 32.5 hours per week


CLOSING DATE: August 4th, 2021

Please send your cover letter and resume in confidence to:

Please note any offer of employment will be conditional upon a background check.

We thank all applicants, however, only those candidates to be interviewed will be contacted.


Related Jobs

Shelter Support Worker   Langley new
July 27, 2021
July 27, 2021
July 27, 2021
Driver   Surrey new
July 23, 2021