Administrative Assistant and Family Services Worker

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Published
July 21, 2021
Location
Bridgetown
Job Type
Ministry Unit/Dept:
Bridgetown
Address:
Bridgetown, NS
Posting Expires:
August 4th, 2021
Applications Accepted By:
Paul.Blake@salvationarmy.ca

Description

The Administrative Assistant and Family Services Worker assists with the organization of client/family assistance while offering administrative support to the Ministry Unit as a whole.

KEY RESPONSIBILITIES:

The incumbent is responsible for the following range of job duties characteristic, or typical of the job class:

Family Services (Duties)

  • Conducts initial intake assessments using Link2Feed for client assistance (including evaluation of client/family protection issues, and emergency hotel assistance)
  • Maintains confidentiality and keeps accurate client files and statistical records
  • Assists clients with effective problem solving and budgeting assistance when needed.
  • Assists clients with GNEF application forms
  • Organize seasonal or special programs (income tax preparation, Summer Camps, Lunch programs, etc.)
  • Continues the ongoing networks with government (Restorative Justice), social service providers and community organizations, to co-ordinate resources for the benefit of the client (Schools plus, YMCA, Family Matters, etc.)
  • Distribute and receive applications such as (Christmas Daddies, Camp, GNEF etc…) for processing.
  • Recruit and train volunteers for toy/hamper packing and other seasonal duties.

 

Administrative Assistant (Duties)

  • Petty cash – key, balance & submit to RAC for reimbursement
  • Accounts payable invoices – code, scan and submit to Agresso
  • Processing all incoming and outgoing mail
  • Receiving and directing phone calls and recording messages
  • Typing and updating forms, letters, reports and memos (such as receipts and thank you letters.)
  • Drafting and preparing advertising, in co-ordination with officers & thrift stores.
  • Review financial statements and send in corrections as approved by Officer
  • Assist the Corps Officer with Ministry budgeting process for DHQ approval
  • Financial spreadsheets- creating & maintaining for Officers review
  • Maintaining inventory of office & janitorial supplies, purchasing supplies and distributing supplies
  • Staff handbook – updating the material with Officer/DHQ approval.
  • Typing agenda and recording and typing minutes from staff meetings
  • Audit thrift store daily sales reports and cash deposits and submit to RAC.
  • Key in and maintain thrift store sales comparison spread sheet
  • Organizing office file system and continue ongoing maintenance of files (proper storage)

 

NOTE: Not all incumbents perform all of the duties described above but perform a similar range of duties.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

MINIMUM PRIOR RELATED EXPERIENCE:

The incumbent must have the following experience before hire:

One year but less than three years of prior related experience, including, administrative experience and experience dealing with office equipment and tools.

PHYSICAL EFFORT/DEXTERITY REQUIRED:

The performance of the job requires a moderate amount of sitting, walking and keyboarding and occasionally standing, bending, and lifting up to 10 pounds.

CONCENTRATION REQUIRED:

The performance of the job requires a moderate amount of computer/word processing, directing visitors and telephone calls, attentive listening, and occasionally sorting mail and filing.

Working Conditions:           Full Time (1 Year Contract) – 32.5 hours per week

           

CLOSING DATE: August 4th, 2021

Please send your cover letter and resume in confidence to: Paul.Blake@salvationarmy.ca

Please note any offer of employment will be conditional upon a background check.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

PLEASE NO PHONE CALLS

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