Administrative Assistant A

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The Salvation Army Quesnel
Published
February 5, 2019
Location
Quesnel, Canada
Job Type
Category
Interested applicants must respond in writing to
Major Randy Gatza, Randy_Gatza@can.salvationarmy.org
Closing date
February 22, 2019

Description

Interested applicants must respond with cover letter and resume by 3:00 PM and indicate "Admin Assistant" in the subject line.

HOURS:
• Full Time – 30 Hours per week

Responsibilities

• Must respect and appreciate the values and beliefs of The Salvation Army along with its leaders who adhere to these principles.
• Is directly responsible to the Corps Officers.
• Drafts and types correspondence (e.g. letters dealing with administrative issues, dictation, acknowledgements); checks typing for accuracy, sorts and prioritizes typing assignments within general guidelines; researches and responds to difficult enquiries on behalf of the supervisor.
• Performs general office duties such as answers and screens telephone calls and directs enquires and answers inquires; greets and escorts visitors; files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives fax/email material as requested; resolves routine inquiries.
• Makes sure accounts payable and receivable are attended to and processed.
• Must be able to learn and utilize The Salvation Army Agresso accounting system already in place.
• Handles and ensures the protection of extremely confidential and sensitive employee/Officer, client and or program files.
• Builds and maintains databases (e.g. employee/volunteer information, contact lists, inventory, hours worked); maintains input into the Salvation Army Management Information System - S.A.M.I.S., Link2Feed, and donors, etc.
• Drafts and prepares presentations, brochures, fliers, advertisements, invitations and certificates subject to supervisory approval (e.g. power point presentations).
• Schedules meetings, prepares agenda, and takes minutes; types and circulates minutes.
• Opens and distributes in-coming mail and processes out-going mail including materials of a confidential nature; receives parcel(s) and distributes to the appropriate person(s).
• May order stationery supplies and maintains adequate office supplies and other supplies as needed (e.g. kitchen or lunchroom supplies); may arrange for maintenance of office equipment.
• Prepares and receives all paper work for various projects and processes (e.g. community service orders, ministry unit annual reviews).
• May schedule or keep track of supervisor’s calendar; makes travel arrangements; changes arrangements and provides reminders including support documentation.
• Handles and reconciles petty cash and write receipts for donors.
• May recruit, coordinate and assign work of support staff.
• Makes decisions on routine and urgent administrative matters in the absence of the supervisor.
• Plays a significant role in helping organize the annual Christmas Appeal Campaign.
• Performs other duties as assigned.

Qualifications

• Completion of High School, plus specialized courses of up to six (6) months. (NOTE: An alternative level of education and experience may be considered.)
• One year but less than three years of prior related experience, including, experience dealing with office equipment and tools, and senior administrative/secretarial experience.
• Must possess a current Police and Vulnerability Check prior to being hired.

If there is a competition number associated with this posting, please include within the subject line of your email, fax or regular mail correspondence.

The Salvation Army will accommodate candidates as required under applicable Human Rights Legislation. If you require a disability related accommodation during this process, please inform us of your requirements.

In accordance with The Salvation Army policy and legislated requirements, employment is conditional upon the verification of credentials and completion of a background check.

Internal Applicants: Please advise Department Heads of your intentions prior to submitting your application.

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