Administrative Assistant

January 13, 2022
Job Type
Ministry Unit/Dept:
Southlands Community Church
Salary Range:
$15.41 to $19.27 per hour
85 Keslar Road
Posting Expires:
January 26, 2022
Applications Accepted By:
Major Wendy Mouland - Email:


The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.

Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Core Values The Salvation Army Canada and Bermuda has four core values:
Hope: We give hope through the power of the gospel of Jesus Christ.
Service: We reach out to support others without discrimination.
Dignity: We respect and value each other, recognizing everyone’s worth.
Stewardship: We responsibly manage the resources entrusted to us.

The Administrative Assistant position leads and coordinates all secretarial and administrative duties at Southlands Community Church. The incumbent also performs a variety of accounting duties.

This is a part-time, fixed term indefinite position at 24 hours per week, Monday - Thursday.

In support of our commitment to a healthy and safe workplace and community, The Salvation Army (TSA) has a vaccination requirement for all employees in Canada.  The successful candidate will be made an offer of employment on the condition of being fully vaccinated against COVID-19 and will be required to provide proof of full vaccination, prior to their employment start date. The requirement to be fully vaccinated is subject to provincial/territorial human rights legislation. If the candidate is unable to vaccinate for a reason protected by the Human Rights Code, a request for accommodation can be submitted and written proof satisfactory to TSA will be required.


Service Responsibilities

  • Performs general office duties such as answer phone, screens calls; hosts visitors; files documents electronically and/or manually; photocopies / distributes materials as requested; sends & receives fax / email material as requested; resolves routine inquiries.
  • Processes invoices according to Salvation Army procedures; handles and reconciles petty cash and delivers bank deposits, as well as processes visa and personal claims of Officers.
  • Drafts and types correspondences; generates reports; checks typing for accuracy; sorts and prioritizes typing assignments within general guidelines; researches and responds to inquiries on behalf of the Corps Officer(s).
  • Drafts and prepares presentations, brochures, flyers, advertisements, invitations, church programs, certificates subject to supervisory approval (e.g. PowerPoint presentations).
  • Schedules meetings; prepares agenda and takes minutes; types and circulates minutes.
  • Handles and ensures the protection of extremely confidential and sensitive files.
  • Maintains databases (e.g. SAMIS; employee / volunteer information; contact lists; inventory; hours worked).
  • Retrieves, opens and distributes in-coming mail and processes out-going mail including materials of a confidential nature; receives parcel(s) and distributes to the appropriate person(s).
  • Prepares and receives all paper work for various projects and processes (e.g. Church annual general meetings; Church annual reviews).
  • Orders all stationary / office supplies and maintains adequate office supplies and other supplies as needed (e.g. kitchen, lunch room supplies); maintains adequate postage supply; may arrange for maintenance of building equipment.
  • May schedule or keep track of Corps Officer(s) calendar; make travel arrangements; change arrangements and provide reminders including support documentation.
  • May recruit, coordinate and assign work of volunteers and/or support staff.
  • Assists in booking rentals.
  • Assists with Day Camp registrations and funding (including on-line registrations).
  • Creates and distributes official donation receipts.
  • Performs payroll and HR duties. Includes but is not limited to: payroll, organizing hiring packages, and answering HR related questions.
  • Performs other duties as assigned.

Organizational Responsibilities

  • Attends staff meetings as required.
  • Maintains familiarity and adherence with standards and procedures of The Salvation Army and Southlands Community Church.
  • Works co-operatively with staff and volunteers at Southlands Community Church.
  • Positively promotes Southlands Community Church to the community.


Minimum Education Level Attained:

  • The successful job applicant will have completed up to two (2) years of Community College.

(Note: An alternative level of education & experience may be acceptable)

Special Licenses, Diplomas, Certifications or Requirements:

  • Hold a valid Business Administration Certificate
  • Current CPIC and screening through internal abuse registry
  • Must clear Child Abuse and Adult Abuse Registry Checks
  • Must have clear Police Check
  • Must have certificate in first Aid/CPR or willingness to receive training
  • Must participate in SA Armatus Training for abuse prevention

Minimum Prior Related Experience:

  • No less than one (1) year of prior related experience, including, experience working with children and youth.
  • Experience dealing with office equipment and tools



  • Works independently with minimal supervision
  • Has strong working knowledge of Microsoft Office, including Excel, Word, Outlook Express, Publisher, PowerPoint, and has strong Internet knowledge / skills
  • Problem solving and multitasking abilities
  • Good interpersonal skills, with the ability to work co-operatively in a team setting.
  • Ability to give oversight to volunteers
  • Positive and encouraging attitude
  • Must be able to maintain confidentiality and discretion
  • Supportive knowledge of the mission of the Salvation Army
  • Relational skills
  • Ability to work efficiently and effectively in a fast-paced work environment
The Salvation Army offers accommodation for applicants with disabilities in its recruitment process. If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.
We thank all applicants, however, only those candidates to be interviewed will be contacted. Internal Applicants, must advise your managing supervisor of your intentions prior to submitting your application.

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