Administrative Assistant

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Published
July 16, 2021
Location
Regina
Job Type
Ministry Unit/Dept:
Regina Haven of Hope Ministries
Salary Range:
$13.00 per hour
Address:
2240-13th Ave
Posting Expires:
July 23, 2021
Applications Accepted By:
Karen Legendre, Email: Karen.Legendre@salvationarmy.ca

Description

The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.

Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Core Values The Salvation Army Canada and Bermuda has four core values:

Hope: We give hope through the power of the gospel of Jesus Christ.
Service: We reach out to support others without discrimination.
Dignity: We respect and value each other, recognizing everyone’s worth.
Stewardship: We responsibly manage the resources entrusted to us.

 

The Administrative Assistant provides admin and/or special project support for a manager or team of managers.

This is a Canada Summer Jobs position, with a fixed-term from August 9, 2021 – Jan 14, 2022.

Shifts are Monday to Friday, 8:30 a.m. to 4:30 p.m., with a one hour unpaid lunch.

KEY RESPONSIBILITIES:

  • Performs general office duties such as answering and screens telephone and directs enquiries and answers inquiries; greets and escorts visitors; files documents electronically or manually; photocopies, scans and distributes materials as requested.
  • Builds and maintains databases (eg. Employee and volunteer contact list)
  • Drafts and prepares presentations, brochures, invitations, flyers and creates and updates web pages.
  • Prepares and receives all paperwork for various projects and processes.
  • Welcomes and enrolls new clients into data system.
  • Performs other duties as assigned.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

Minimum Education Level Attained:

  • The successful job applicant will have completed high school, plus specialized courses of up to 6 months.

Special Licenses, Diplomas, Certifications or Requirements:

  • Canadian citizen ages 15 – 30

Minimum Prior Related Experience:

  • One year but less than 3 years of prior related experience, including, administrative experience and experience dealing with office equipment and tools. Computer programming and technical experience an asset.

PREFERRED SKILLS/CAPABILITIES:

Physical Effort/Dexterity Required:

  • The performance of the job requires a moderate amount of sitting, walking, and keyboarding and occasionally standing, bending, and lifting up to 10 pounds.

Concentration Required:

  • The performance of the job requires a moderate amount of computer/word processing and keyboarding, attentive listening, and telephone calls.

Responsibility for Human Resources:

  • The incumbent is responsible for their own time and effort only. They may demonstrate work methods to new employees.

Work Environment:

  • The incumbent works in generally agreeable conditions, with the following exceptions:
    • Dealing with angry people
    • Verbal Abuse
    • Frequent interruptions and multitasking
    • Temperature variations (i.e. front door opening and closing)
    • General office noise

Exposure to Hazards:

  • The incumbent may be exposed to the risk of minor harm, injury, or illness due to:
    • Physical attacks by others (clients or public)
    • Exposure to infectious disease
    • Exposure to toxic chemicals

 

The Salvation Army offers accommodation for applicants with disabilities in its recruitment process.  If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, please advise your supervisor of your intentions as soon as you know your application is being considered- normally at the stage where you are being interviewed.