Administrative Assistant

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The Salvation Army B.C. Cariboo Hill
Published
février 10, 2020
Location
Burnaby, Canada
Job Type
Category
Salary
$15.76 - $19.70
Interested applicants must respond in writing to
Debra_Blackman@can.salvationarmy.org
Closing date
February 24, 2020
Street Address
7195 Cariboo Road

Description

HOURS:

  • Full Time – 25 hours per week

Responsibilities

Position Purpose summary:

The Administrative Assistant position provides administrative support for the church staff and community services teams.

BASIC FUNCTIONS/RESPONSIBILITIES:

  •  Drafts and types correspondence and communication on behalf of pastors and managers as needed.
  • Performs general office duties such as answers and screens telephone and directs and answers inquiries; greets and escorts visitors; files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives fax/email material as requested; resolves routine inquiries.
  • Builds and maintains databases (e.g. employee/volunteer information, contact lists, Church members, inventory, hours worked); maintains input into Salvation Army Management Information System - S.A.M.I.S.
  • Assists officer/managers in entering data for expense reports.
  • Drafts and prepares presentations, brochures, flyers, advertisements, thank you letters, invitations, certificates subject to supervisory approval (e.g. power point presentations)
  • Ensures accurate calendar for church & community programming is available in print and digital forms (as applicable).
  • Manages rental agreements, rental calendar, and communications with rental clients.
  • Schedules meetings, prepares agenda, and takes minutes; types and circulates minutes
  • Opens and distributes in-coming mail and processes out-going mail which may be of a confidential nature; receives parcel(s) and distributes to the appropriate person(s)
  • May order all stationery supplies and maintain adequate office supplies and other supplies as needed (e.g. kitchen or lunchroom supplies); may maintain postage meter supply; may arrange for maintenance of office equipment
  • Maintains building service & repair contracts.
  • Prepares and receives all paper work for various projects, events and processes.
  • Receive monetary donations from community members and prepares receipts for donors
  • Assists in basic Community Service functions (i.e. writing client vouchers).
  • May assist in the preparation and processing of deposits and subsequent backups
  • Supports Christmas Kettle Coordinator with scheduling kettle volunteers
  • May work occasional evening or weekend shifts for special events and/or meetings.
  • Performs other duties as assigned

Qualifications

Education/Certifications:

  • The successful job applicant will have completed high school, plus specialized courses of up to six (6) months.

 Experience:

  • One year but less than three years of prior related experience, including, administrative experience and experience dealing with office equipment and tools.

 Required Skills/Knowledge:

  • The successful job applicant will have completed high school, plus specialized courses of up to six (6) months.

Successful candidates, prior to hiring, may be required to provide:

  • Background check consent
  • A clear vulnerable sector screening
  • A clean drivers abstract
  • Completion of our online Armatus Abuse Training and required Health and Safety training

 

If there is a competition number associated with this posting, please include within the subject line of your email, fax or regular mail correspondence.

The Salvation Army will accommodate candidates as required under applicable Human Rights Legislation. If you require a disability related accommodation during this process, please inform us of your requirements.

In accordance with The Salvation Army policy and legislated requirements, employment is conditional upon the verification of credentials and completion of a background check.

Internal Applicants: Please advise Department Heads of your intentions prior to submitting your application.

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