Administrative Assistant

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The Salvation Army Grand Falls Citadel Corps
Published
January 13, 2020
Location
Grand Falls-Windsor, Canada
Job Type
Salary
$15.50 per hour
Interested applicants must respond in writing to
Captain Devin Reid, The Salvation Army Grand Falls Citadel Corps, P. O. Box 105, Stn. Main, Grand Falls-Windsor, NL A2A 2J3; E-mail: Devin_Reid@can.salvationarmy.org; Fax #709-489-2896
Closing date
January 24, 2020
Street Address
33 Circular Road

Description

The Administrative Assistant provides administrative support to the Corps Officer(s) of Grand Falls Citadel.

Responsibilities

The incumbent is responsible for the following range of job duties:

  • Uses word  processing, calculations spreadsheet and other software for creation and editing of documents, maintaining accuracy and quality
  • Processes corporate Visa and Element fleet card reconciliations, and personal reimbursement claims, via Travel and Expense Management software
  • Maintains all hard copy and electronic (Shelby) church membership rolls and other records/registers, including submission of all forms associated with membership and processing transfers
  • Prepares church bulletins, calendars, posters and other publications
  • Scans and e-mails invoices and other finance forms for processing
  • Receives, receipts and secures donations according to policy and procedure
  • Issues petty cash for purchases or reimbursements, replenishes as needed, processes reconciliation, and maintains necessary documentation
  • Collects and records statistics in SAMIS on a monthly basis
  • Prepares certificates and forms (e.g. dedications, marriages, etc.), and documentation for meetings and reports
  • Schedules meetings, visitations and appointments at Corps Officer(s) request
  • Assists with worship presentations (e.g. Songshow, PowerPoint) as requested
  • Greets visitors and assists as appropriate
  • Maintains confidentiality
  • Answers telephone calls and relays messages
  • Receives and sends e-mail, fax and letter correspondence
  • Files electronic and hard copy documents, maintaining privacy standards
  • Photocopies, scans, and distributes documents as requested
  • Receives parcels and mail, opening according to policy and procedure, and distributes to the appropriate person(s)
  • Maintains security of hard copy documents and monthly back-up of computer files
  • Orders cartridge and other contribution envelopes and prepares for distribution
  • Orders all office supplies, ensuring an adequate supply is kept on-hand; orders other supplies as needed (e.g. kitchen)
  • Arranges maintenance of office equipment
  • Performs other duties as assigned

TERM:                        Full-time; 50 hours bi-weekly

Qualifications

The successful candidate must:

  • Have the ability to work within a Christian faith-based setting and uphold the mission, vision and values of The Salvation Army
  • Have post-secondary education in the office and clerical fields
  • Have prior experience as an administrative assistant
  • Be willing to learn a variety of software systems
  • Possess good oral, written and interpersonal communication skills
  • Be able to maintain a high standard of confidentiality and willingness to sign a confidentiality statement
  • Be highly self-motivated with the ability to work independently
  • Possess excellent computer skills and be proficient in the use of Microsoft Windows and Office products including Word, Excel, Publisher and Excel
  • Obtain a clean Driver’s Abstract, Criminal Police/Vulnerable Sector Check, and clearance through The Salvation Army’s Internal Abuse Registry and be willing to sign The Salvation Army Code of Conduct Receipt & Acknowledgement Form

 

 

 

If there is a competition number associated with this posting, please include within the subject line of your email, fax or regular mail correspondence.

The Salvation Army will accommodate candidates as required under applicable Human Rights Legislation. If you require a disability related accommodation during this process, please inform us of your requirements.

In accordance with The Salvation Army policy and legislated requirements, employment is conditional upon the verification of credentials and completion of a background check.

Internal Applicants: Please advise Department Heads of your intentions prior to submitting your application.

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