Administrative Assistant

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The Salvation Army B.C. Boundless Vancouver
Published
September 9, 2019
Location
Vancouver, Canada
Job Type
Category
Salary
$15.76 -$ 19.70
Interested applicants must respond in writing to
office@boundlessvancouver.ca
Closing date
October 1, 2019
Street Address
3213 Fraser St.

Description

HOURS:

  • Full Time – 35 hours per week

Responsibilities

  • Drafts and types correspondence (e.g. letters dealing with administrative issues, dictation, acknowledgements); checks typing for accuracy, sorts and prioritizes assignments within general guidelines; researches and responds to difficult enquiries on behalf of the supervisor
  • Sends communication by email, text and social media to stakeholders and congregation
  • Performs general office duties such as answers and screens telephone calls and directs enquires and answers inquires; greets and escorts visitors; files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives email material as requested; resolves routine inquiries
  • Provides relief work for front desk/reception which involves provision of referrals to internal and external programs
  • Handles and ensures the protection of extremely confidential and sensitive employee/Officer, client and or program files
  • Builds and maintains databases (e.g. employee/volunteer information, contact lists, inventory, hours worked); maintains input into the Salvation Army Management Information System - S.A.M.I.S.
  • Drafts and prepares presentations, brochures, fliers, advertisements, invitations and certificates subject to supervisory approval (e.g. power point presentations)
  • Schedules meetings, prepares agenda, and takes minutes; types and circulates minutes for management, pastoral and congregational meetings
  • Opens and distributes in-coming mail and processes out-going mail including materials of a confidential nature; receives parcel(s) and distributes to the appropriate person(s)
  • May maintain adequate office supplies and other supplies as needed (e.g. kitchen or lunchroom supplies); may maintain postage supply; may arrange for maintenance of office equipment
  • Prepares and receives all paper work for various projects and processes (e.g. community service orders, ministry unit annual reviews
  • Maintains schedule and calendar for staff, ministry unit and congregation
  • Handles and reconciles petty cash and produce receipts for donors
  • Assists in preparing bank deposits according to financial policies and protocols
  • Makes decisions on routine and urgent administrative matters in the absence of the supervisor
  • Assists in payroll and employee relations duties, maintaining strict confidentiality
  • Performs other duties as assigned

Qualifications

Education/Certifications:

  • Completion of High School, plus specialized courses of up to six (6) months
  • (Business Administration) Community Administrative Assistants certification/designation

Experience:

  • One year but less than three years of prior related experience, including, experience dealing with office equipment and tools, and senior administrative/secretarial experience.

Required Skills/Knowledge:

  • The performance of the job requires a frequent amount of computer/word processing, directing visitors and telephone calls, attentive listening, and sorting of mail, filing, researching and composing responses
  • The incumbent is responsible to assist in maintenance of employee records and input in payroll system. He/She generally does not have a supervisory role but is regularly entrusted with confidential and sensitive files
  • The performance of the job requires a frequent amount of sitting and keyboarding, while occasionally bending, walking, standing, and lifting up to 10 pounds

If there is a competition number associated with this posting, please include within the subject line of your email, fax or regular mail correspondence.

The Salvation Army will accommodate candidates as required under applicable Human Rights Legislation. If you require a disability related accommodation during this process, please inform us of your requirements.

In accordance with The Salvation Army policy and legislated requirements, employment is conditional upon the verification of credentials and completion of a background check.

Internal Applicants: Please advise Department Heads of your intentions prior to submitting your application.

Imagine Canada Standards - Accredited

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