Administrative Assistant

Share:
The Salvation Army 614 Vancouver
Published
June 6, 2019
Location
Vancouver, Canada
Job Type
Category
Interested applicants must respond in writing to
Interested applicants please submit a cover letter and resume via email, with subject line Administrative Assistant to: Jenny_Marin@can.salvationarmy.org
Closing date
June 24, 2019

Description

Are you ready for a rewarding experience while making a contribution to the community? One where social and community service programs focus on nurturing the capacities, skills and strengths of individuals rather than just meeting their needs? You are at the right place! Join “the largest non-governmental direct provider of social services in Canada”, The Salvation Army. Our corps office at 614 Vancouver Downtown location is looking for an Administrative Assistant, an opportunity that is made for you!

We are looking for a driven individual who enjoys office work and loves to take on challenges to grow!

Permanent Part - Time, 20 hours per week

Responsibilities

• Drafts and types correspondence (e.g. letters dealing with administrative issues, acknowledgements)
• Performs general office duties such as answers and screens telephone and directs enquires and answers inquires; greets and escorts visitors; files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives fax/email material as requested; resolves routine inquiries
• Builds and maintains databases (e.g. employee/volunteer information, contact lists, inventory, hours worked); maintains input into Salvation Army Management Information System - S.A.M.I.S.
• Drafts and prepares presentations, brochures, flyers, advertisements, invitations, certificates subject to supervisory approval (e.g. power point presentations)
• Schedules meetings, prepares agenda, and takes minutes; types and circulates minutes
• Schedules or keeps track of supervisor’s calendar; makes travel arrangements; changes arrangements and provides reminders including support documentation
• Opens and distributes in-coming mail and processes out-going mail which may be of a confidential nature; receives parcel(s) and distributes to the appropriate person(s)
• May order all stationery supplies and maintain adequate office supplies and other supplies as needed (e.g. kitchen or lunchroom supplies); may maintain postage meter supply; may arrange for maintenance of office equipment
• Prepares and receives all paper work for various projects and processes (e.g. community service orders, ministry unit annual reviews)
• May handle and maintain petty cash and prepare receipts/invoices for customers or donors
• Performs other duties as assigned

Qualifications

• Completion of High School, plus specialized courses of up to six (6) months, database management and administration
• One year but less than three years of prior related experience, including, administrative experience and experience dealing with office equipment and tools, databases and strong computer skills

If there is a competition number associated with this posting, please include within the subject line of your email, fax or regular mail correspondence.

The Salvation Army will accommodate candidates as required under applicable Human Rights Legislation. If you require a disability related accommodation during this process, please inform us of your requirements.

In accordance with The Salvation Army policy and legislated requirements, employment is conditional upon the verification of credentials and completion of a background check.

Internal Applicants: Please advise Department Heads of your intentions prior to submitting your application.

Imagine Canada Standards - Accredited

Related Jobs

Administrative Assistant Finance   Chilliwack, Canada new
July 13, 2019
June 24, 2019