Admin Assistant B

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Published
mai 13, 2022
Location
Williams Lake, BC
Job Type
Ministry Unit/Dept:
Williams Lake
Salary Range:
$17.50 per hour
Address:
272 Borland Street
Posting Expires:
May 31, 2022
Applications Accepted By:
Attn: Tatiana Kachanova, Email: Tatiana.Kachanova@salvationarmy.ca Please mention 'Admin Assistant' in the subject line of your email

Description

To provide administrative support to managers and employees; ensure efficient operation of the Ministry Unit.

HOURS:

  • Part-Time, Permanent
  • 20 Hrs/Week

KEY RESPONSIBILITIES:

  • Drafts and types correspondence (e.g. Letters dealing with administrative issues, dictation, acknowledgements); checks typing for accuracy, sorts and prioritizes typing assignments within general guidelines
  • Performs general office duties such as answers and screens telephone calls and directs enquires and answers inquires; greets and escorts visitors; files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives fax/email material as requested; resolves routine inquiries
  • Builds and maintains databases (e.g. Employee/volunteer information, contact lists, inventory, etc.);
  • Drafts and prepares presentations, brochures, fliers, advertisements, invitations and certificates subject to supervisory approval (e.g. Power point presentations)
  • Opens and distributes in-coming mail; receives parcel(s) and distributes to the appropriate person(s)
  • May order all stationery supplies and maintains adequate office supplies and other supplies as needed (e.g. kitchen or lunchroom supplies); may maintain postage meter supply; may arrange for maintenance of office equipment
  • Prepares and receives all paperwork for various projects and processes (e.g. community service orders, ministry unit annual reviews)
  • Performs other duties as assigned

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

  • Completed high school and minimum of one year of specialized courses in the field of admin work, human services and business administration

Experience:

  • One (1) year prior related experience in administrative duties including knowledge of office equipment.

Required Skills/Knowledge:

  • Excellent organizational skills
  • Experience in office and administration/office equipment-computer, copier/fax machine
  • Proven proficient use of internet based software, Microsoft Office, Excel, online search engines, etc.
  • Proven active and compassionate listening skills
  • Proven problem solving and conflict management training/skills
  • Excellent communication and interpersonal skills
  • Obtain clearance from RCMP Enhanced Criminal Record check and clearance from The Salvation Army’s Internal Abuse registry
  • Ability to multi-task and work well in a fast-paced environment
  • Support for and an understanding of the mission and the purpose of The Salvation Army
  • Flexibility in scheduling is required for November-December

PREFERRED SKILLS/CAPABILITIES:

  • Time management
  • Attention to detail
  • Ability to work independently
  • Supply management.

Successful candidates, prior to hiring, may be required to provide:

  • Background check consent
  • A clear vulnerable sector screening
  • A clean drivers abstract
  • Completion of our online Armatus Abuse Training and required Health and Safety training

 

The Salvation Army will accommodate candidates as required under applicable human rights legislation.   If you require a disability-related accommodation during this process, please inform us of your requirements. 

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application.

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