Admin Assistant B

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The Salvation Army B.C. Williams Lake Corps
Published
April 6, 2021
Location
Williams Lake, Canada
Category
Job Type
Salary
$17.50
Interested applicants must respond in writing to
Sergii.Kachanov@salvationarmy.ca
Closing date
April 12, 2021
Street Address
272 Borland Street

Description

Position Purpose Summary:

To provide administrative support to managers and other employees and ensure efficient operation of the Ministry Unit.

HOURS: Part-Time, Temporary 20 Hrs/Week

Responsibilities

  • Drafts and types of correspondence (e.g. Letters dealing with administrative issues, dictation, acknowledgements); checks typing for accuracy, sorts and prioritizes typing assignments within general guidelines
  • Performs general office duties such as answers and screens telephone calls and directs enquires and answers inquires; greets and escorts visitors; files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives fax/email material as requested; resolves routine inquiries
  • Builds and maintains databases (e.g., Employee/volunteer information, contact lists, inventory, hours worked; etc.);
  • Drafts and prepares presentations, brochures, fliers, advertisements, invitations and certificates subject to supervisory approval (e.g., Power point presentations)
  • Schedules meetings, prepares agenda, and takes minutes; types and circulates minutes
  • Opens and distributes in-coming mail; receives parcel(s) and distributes to the appropriate person(s)
  • May order all stationery supplies and maintains adequate office supplies and other supplies as needed (e.g. Kitchen or lunchroom supplies); may maintain postage meter supply; may arrange for maintenance of office equipment
  • Prepares and receives all paperwork for various projects and processes (e.g. Community service orders, ministry unit annual reviews)
  • Performs other duties as assigned

Qualifications

Education/Certifications:

  • Completed high school and minimum of one year of specialized courses in the field of admin work, human services and business administration.

Experience:

  • One (1) year prior related experience in administrative duties including knowledge of office equipment.

 Required Skills/Knowledge:

  • Excellent organizational skills
  • Experience in office and administration/office equipment-computer, copier/fax machine
  • Proven proficient use of internet based software, Microsoft Office, Excel, online search engines, etc.
  • Proven active and compassionate listening skills
  • Proven problem solving and conflict management training/skills
  • Excellent communication and interpersonal skills
  • Obtain clearance from RCMP Enhanced Criminal Record check and clearance from The Salvation Army’s Internal Abuse registry
  • Ability to multi-task and work well in a fast-paced environment
  • Support for and an understanding of the mission and the purpose of The Salvation Army
  • Flexibility in scheduling is required for November-December

PREFERRED SKILLS/capabilities:

  • Time management, attention to detail, ability to work independently, supply management.

Successful candidates, prior to hiring, may be required to provide:

  • Background check consent
  • A clear vulnerable sector screening
  • A clean drivers abstract
  • Completion of our online Armatus Abuse Training and required Health and Safety training

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